MINUTES OF MEETING
ATHERTON STATE HIGH SCHOOL 50TH CELEBRATIONS
HELD ON NOVEMBER 11TH – 6.00 PM
STAFF COMMON ROOM – ATHERTON STATE HIGH SCHOOL
Apologies: Anne Rocca, Ann Davis, Clive Skarrott, Adrian Holden, Owen Davies-Griffiths.
Minutes of previous meeting were pre-circulated and accepted as correct.
Agenda items from the floor:
1. Handbook/guidelines for conducting celebrations:
Debbie Neal informed the group that she was aware of a handbook or guidelines proforma which she thought was available through Ed Queensland. Debbie will look into how this may be obtained and contact with Kay with further information. Debbie also will check how to obtain information for a roll call.
2. Discussion of Blogspot
Kay has commenced a blogspot and gave the address to the group as well as a hardcopy of what it looks like. Kay also explained that readers are able to register as followers of the site and this will enable readers to contact each other as the next 11 months unfold. Kay has also been tracking people down through facebook and the names data base.
3. DVD to capture the event
Kay’s son has his own production business in Melbourne and has offered to capture the event in Sept 2009 and produce a professional DVD for sale. His only fee will be commission on sales.
4. Advertisement for Ed Views
Kay to organize an advertisement for inclusion in the Ed Views Publication and submit to Margaret Selby, who is the Business Services Manager at Atherton State High School.
5. Confidentiality Policy
Discussion took place on how we could best get the list of names of past students. Kay informed the group that all of the record cards from the commencemenet of the school were stored in the archive room and it would be a matter of listing the names and tracking the people down but there would be a confidential issue with people other than staff accessing these records and due to the time involved in undertaking this task it would impossible for staff to perform this duty. Tony offered to check the confidentiality policy.
6. High Top Students
A decision was made by the group to include the high top students.
7. Venue for Saturday Night Dinner
After a lengthy discussion, it was decided to organize different venues for the decades. Venues suggested included Atherton Community Hall, Merriland Hall, International Club and if needed the Golf Club.
8. Format for the Celebrations
Discussion took place as to the format of the event. Suggestion on 5 year blocks with a facilitator appointed to bring the five years together with the assistance of an appointed coordinator for each year within the 5 year block i.e. 10 sub- committees consisting of a facilitator and 5 coordinators. The blocks could be classified as follows:-
1959 to 1965; 1966 to 1970; 1971 to 1975; 1976 to 1980; 1981 to 1985; 1986 to 1990; 1991 to 1995; 1996 to 2000; 2001 to 2005; 2006 to 2009.
Tony would like see the current students involved on Thursday 18th and Friday 19th with a focus on showcasing the history of the school through the decades.
Cocktail Party – This is be held on Friday 19th in the Community Hall with the hospitality students providing finger food and one of the service clubs providing the bar. The school’s swing band would also perform and provide background music.
Garden Party – This to be held on the oval on Saturday 20th with displays of students work and memorabilia boards from the past. Eateries and drinks under several marquees would form the basis of the garden party. The marquees could be obtained from Tolga Hire. The SES will need to be contacted to control the traffic and parking. Paul Russell is the contact for the SES.
Dinner with various bands and venues for Saturday evening. More discussion to take place with regard to the organization of the format of the evening.
9. Photos to be displayed on web site
Angel Kochi currently has a community web page and has offered to scan photos and place on this page as will Kay for the blogspot. Kay will incorporate a hyperlink to the community web page from the blogspot.
10. Closure and next meeting
Next meeting will be held on December 9th in the Staff Common room. Meeting closed at 7.45 pm.
Kay Toolen
Assistant coordinator.
